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Office Administrator (maternity cover)

Job reference number: ZS019

Admin Jobs

BID Leicester Ltd


£ 12,364



Job Overview

The Company

BID Leicester is run by businesses, for businesses and controlled by organisations with a business mind-set. Following consultation with BID area businesses, BID Leicester has established the following priorities:

• A clean green safe and attractive environment

• Raising Leicester’s profile through high quality marketing

• Creating a strong business voice within Leicester

The Office Administrator is responsible for the smooth running of the office and all administrative duties within the organisation. This includes:

• Be able to work on site at St Martins House, 7 Peacock Lane, Leicester, LE1 5PZ for 18.5 hours per week (days negotiable)

Must be able to demonstrate experience with the following:

· Co-ordinating meetings, booking rooms and travel arrangements

· Writing and circulating minutes

· Processing invoices for services used by the company and raising invoices for services provided by the company

· Maintaining accurate database records

· Being the point of contact within the company for database queries

· Issuing contracts to organisations the BID partners with

· Maintaining adequate levels of stationary and other office essentials

· Ordering company branded workwear

· Populating the Street Ambassador rota

· Any other tasks commensurate with the role.

If new procedures are necessary to further organise tasks, these will need to be established by the Office Administrator. Reviewing and improving existing systems and processes will also be necessary.

The Person

The ideal candidate will enjoy being part of a team and working in a team environment. Being self-motivated to complete tasks in a timely manner is key. The candidate should be highly organised with the ability to manage upwards as necessary. It will be important for the successful candidate to demonstrate the ability to take responsibility for tasks, report back and establish procedures as necessary. A friendly and approachable manner will help build positive relationships with key stakeholders and their staff.

Skills and Qualifications required

Candidates will be required to demonstrate the following:


1. Exceptional organisational skills with the ability to prioritise effectively.

2. Excellent all-round communication skills.

3. Comfortable speaking with high-level stakeholders.

4. Good attention to detail and presentation of work.

5. IT literate including Microsoft Office.

6. Excellent knowledge of Excel, Word, Outlook and Power Point.

7. Confident personality with ability to work on own initiative and as part of a team.

8. Willingness and ability to follow operational procedures, as dictated by the Company.

9. Strong work ethic with flexible attitude to duties and hours.

10. Good reporting skills.

11. Smart, presentable, and reliable.


1. Experience with e-marketing systems.

2. Experience of working with databases.

If you are shortlisted for this role you will also be asked to submit a covering letter detailing why you are appropriate for the role.

Hours per week


Closing Date



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