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Fashion Technology Academy Receptionist / Administrator

Fashion-Enter Ltd

Salary

£22,000 per year

Location

Leicester

Job Overview

Job Duties: 

  • Answer telephone and direct calls as appropriate
  • Receive and log all post in and out
  • General compliance for the workspace 
  • Receive and respond to email messages 
  • Schedule meetings 
  • Develop reports as requested 
  • Perform research as needed 
  • Maintain filing system 
  • Act as communication relay, making sure all parties receive necessary information and that this information is accurate 
  • Make travel arrangements 
  • Create and reconcile the expense reports
  • Organising diary for meeting and resource room
  • Prepare enrolment documents and documents for moderator
  • Filing work, copying workbooks, and organising student learner information
  • Liaising with students
  • Maintaining attendance register for students
  • Visitors’ daybook maintenance
  • Liaison link with Head office and appropriate personnel.
  • Communicate effectively with all stakeholders
  • Organise stakeholder meetings 

Main Duties and Responsibilities: 

  • Help to ensure the FTA reception is tidy and welcoming 
  • Greet students, staff and visitors, give them directions and answer first line queries 
  • Print ID cards 
  • Deal with emails and learners enquiries 
  • Provide Pre-Information, Advice and Guidance to learners at the time of enrolment 
  • Confirm criteria eligibility
  • Submission of enrolments to funding partners 
  • Receive deliveries, distribute mail and frank letters for posting 
  • Report problems 
  • Purchase of low value stationery and other items 
  • Check photocopiers, call engineers if necessary and issue user codes 
  • Organise and file facilities documents 
  • Undertake other duties relating to the efficient and effective management of the area consistent with the post responsibilities, or as may reasonably be required from time to time 
  • Visits to DWP to generate leads for JCP learners 
  • Paperwork and audit trails for DWP and other associated programmes 
  • Updating FashionCapital with news and snippets for Education and Learning 
  • Supporting technicians if required 

References will be required upon appointment and a minimum six months’ probation will apply.

Hours per week

Work pattern: 8 hours a day 8am - 5pm. Monday to Friday

Apply

Apply for the job by emailing your CV + covering letter to caroline@fashion-enter.com